ePasinaya: A Dual-Portal Community Management System Featuring Integrated Administrative Operations and Real-Time Security Verification
Conducted under the Bachelor of Science in Information Technology (BSIT) Program and the Research and Extension Program of the Polytechnic University of the Philippines (PUP) Santa Maria Campus, Bulacan, Philippines.
Research & Development Leadership
Bryan Lawrence T. Asistin
System Developer & Lead AuthorBSIT Program Coordinator
Department of Information Technology · Polytechnic University of the Philippines, Santa Maria Campus
Led the system design, iterative agile development, database architecture, cybersecurity implementation, and full-stack software deployment of the ePasinaya platform.
John Patrick G. Jacinto
Co-Author
Department of Education · Polytechnic University of the Philippines, Santa Maria Campus
Jennilyn S. Avanceña
Co-Author
Department of Computer Engineering · Polytechnic University of the Philippines, Santa Maria Campus
The Problem & Community Genesis
Managing a residential subdivision presents complex administrative hurdles. Prior to this project, the Pasinaya Subdivision Homeowners Association (HOA) struggled with:
⚠️ Fee Collection Inefficiencies
Manual tracking of monthly dues led to delayed bill distribution, payment discrepancies, and tedious paperwork burdens.
🔒 Lax Security & Visitor Tracking
Physical paper logbooks at guard checkpoints were vulnerable to data loss and could not instantly verify homeowner identities or guest authorization.
In response, through the university's extension mandate, the BSIT Program initiated this research project to engineer a tailored, cloud-based platform that replaces manual bookkeeping with automated transparency and real-time security.
Dual-Portal Architecture & Core Features
- Self-service monthly dues and Statement of Account (SOA)
- Digital payments submission via GCash, Maya, and bank transfers
- Digital Resident Identification Cards with verification QR
- Online community concerns filing and live reply tracker
- Automated monthly dues generator and payment verification queue
- QR-coded visitor pass scanner for real-time guardhouse check-in/out
- Role-Based Access Control (RBAC) isolating financial records
- Immutable audit logging ensuring full transaction traceability
ISO/IEC 25010 Evaluated: In adherence to international software product quality standards, the platform was subjected to rigorous quality assurance testing covering functional suitability, usability, performance efficiency, security, and data privacy.
Institutional Partners & Acknowledgments
The research team extends sincere gratitude to the partner institutions whose support was instrumental in the realization and deployment of this community project:
PUP Santa Maria Campus
Research & Extension Assistance and Academic Sponsorship
Municipality of Santa Maria
Bulacan Local Government Community Project Support
Joy Nostalg Foundation
Community Social Development & Foundation Support
PUP Santa Maria Campus · BSIT Program · ePasinaya v1.0.0